Privacy policy
This page contains the Privacy Policy under which you, the visitor of the website, may use or correspond with the website www.photonix.ro (“the Site”), which is owned by PHOTONIX MATERIALS S.R.L. (“PHOTONIX MATERIALS” or “the Company”), as well as details on how we collect and process information about you (“Personal Data”) and how we may use or disclose this information, as well as your options regarding such processing and how we will respect your rights as a data subject according to data protection legislation, including Regulation (EU) 2016/679 (“GDPR”).
The company responsible for processing your Personal Data is PHOTONIX MATERIALS S.R.L., a company registered in Bucharest, Romania, under the Trade Registry Office number J2019003029134, having the unique registration code RO41561582, with its registered office at Bucharest, Finlanda Street no. 15, district 1. By visiting the Site www.photonix.ro, you acknowledge that you have read, understood, and agreed to the processes and policies mentioned in this Privacy Policy. We encourage you to read this Privacy Policy carefully. Please do not use or visit the Site if you do not agree with this Privacy Policy.
1. WHO IS RESPONSIBLE FOR YOUR DATA PROCESSING?
PHOTONIX MATERIALS S.R.L. located at Finlanda Street no. 15, district 1, Bucharest, is the data controller of your personal data, in accordance with data protection legislation including GDPR, with respect to personal data of Users collected and processed through the Site www.photonix.ro and/or in connection with Services offered through or related to the Site.
For data processing activities, the Company can be contacted using the following contact information: office@photonix.ro
2. WHAT DATA DO WE PROCESS?
The Company processes personal data that you provide when using the Site, contracting a service, signing up for our campaigns (and/or campaigns organized with our partners), requesting to receive commercial communications, or contacting us through any means of communication. If you have contacted our company PHOTONIX MATERIALS S.R.L. via the contact form on the website www.photonix.ro, the data communicated by you (name, surname, address, phone, email, and any other personal data shared) will be stored and processed only after the explicit consent provided at the bottom of the contact form. We also use cookies and similar technologies to recognize you and your devices. Additionally, we allow others to use cookies. The way we use these technologies is described in our Cookies Policy.
3. PROVISION OF PERSONALIZED OFFERS
In certain situations, we may use the information collected from you in combination with data obtained from our sales and/or marketing teams about your interaction with the Company, to use in the context of our marketing communications. We aim to enhance our marketing activities by providing our customers with relevant and personalized information and/or products. Additionally, with your consent, we may perform advanced analyses of your interests and preferences based on the information we hold about you from your interactions with us, as well as by combining data obtained from third parties (e.g., through web browsing analytics technologies) to send you marketing communications tailored to your needs and preferences.
We may also conduct various reporting, analysis, and statistical studies on the marketing campaigns conducted and their success, as well as sales/processing activities.
4. PERFORMANCE OF A CONTRACT ENTERED INTO WITH US
When you request the provision of services, we may process certain personal data necessary for these purposes (e.g., name and surname, delivery/provision address, transaction data, etc.).
5. MANAGEMENT OF USER RELATIONSHIPS AND SUPPORT
We have an interest in providing appropriate services through the Site to all individuals accessing it. Therefore, we process a series of personal data for the purpose of managing relationships with Site Users, for example, when they contact us with questions or requests regarding the functionalities of the Site, questions regarding the services offered by the Company through the Site, etc. Legal basis: Art. 6(1)(f) GDPR – legitimate interest in ensuring adequate services.
6. ANALYSIS AND STATISTICS REGARDING SITE OPERATION, COOKIES, AND SIMILAR TECHNOLOGIES
We may use personal data provided by Users or collected in the context of using Services for the purpose of conducting analysis and statistics regarding our Services, including how the Site operates or how Services are provided. The analysis and statistics help us better understand how we could improve our Services or Site functionalities. In conducting analyses and statistics, we also use cookies and other similar technologies, according to our Cookies Policy. Additionally, cookies and similar technologies are used to provide interest-based advertising.
7. FULFILLMENT OF LEGAL OBLIGATIONS
Sometimes, data processing is necessary to fulfill our legal obligations, such as:
- Reporting to relevant tax authorities and maintaining accounting records;
- Archiving data in accordance with applicable legislation.
8. DEFENSE OF RIGHTS AND INTERESTS IN LEGAL PROCEEDINGS
For the purpose of establishing, exercising, or defending a right in legal proceedings before a court, administrative procedure, or other official proceedings in which the Company is involved.
9. WHO DO WE DISCLOSE DATA TO?
We may disclose your personal data to:
(i) entities and/or persons authorized by us (within the EEA or third countries) involved in providing Services, including providing commercial communications (e.g., data center providers, payment service providers for various payment facilities, email service providers such as Google Mail), or if we are required to disclose personal data to comply with any legal obligation or decision by a judicial authority, public authority, or government body;
or (ii) if we are requested or permitted to do so in any other manner according to applicable law. Additionally, your personal data may be disclosed to third-party cookie providers and similar technologies in accordance with the descriptions in our Cookies Policy.
10. HOW LONG DO WE RETAIN DATA?
We retain your personal data for as long as necessary to fulfill the purposes for which they were collected, in accordance with internal data retention procedures, including applicable archiving rules. For example, if you are our client, your personal data will be retained throughout the contractual relationship, plus a minimum period of 3 years after termination (the statute of limitations for legal action). After that, certain personal data may be retained for a longer period for archiving purposes, in accordance with applicable archiving rules.
11.
WHAT RIGHTS DO YOU HAVE AS A DATA SUBJECT?
According to the law, you are entitled to the following rights as a data subject:
a) Right of access – you can obtain confirmation from us that we process your personal data and information regarding the nature of the processing;
b) Right of rectification – you can request us to correct any inaccurate personal data or, where applicable, complete incomplete data;
c) Right to erasure – you can request the erasure of personal data when: (i) they are no longer necessary for the purposes for which they were collected and processed; (ii) you have withdrawn your consent for data processing, and we cannot process them on other legal grounds; (iii) the data are processed unlawfully; or (iv) the data must be erased according to relevant
legislation;
d) Withdrawal of consent and right to object – you can withdraw your consent for data processing based on consent at any time. You can also object to data processing for marketing purposes, including profiling for such purposes, and processing based on the legitimate interest of the Company, on grounds relating to your specific situation;
e) Restriction under certain conditions – you can request the restriction of the processing of your personal data;
f) Right to data portability – to the extent that we process data by automated means, you can request, under the law, that we provide your data in a structured, commonly used, and machine-readable format. If you request this, we may transmit your data to another entity if it is technically feasible;
g) Right to lodge a complaint with the supervisory authority – you have the right to lodge a complaint with the data protection supervisory authority if you believe your rights have been violated: The National Authority for the Supervision of Personal Data Processing in Romania, B-dul G-ral. Gheorghe Magheru 28-30 Sector 1, postal code 010336 Bucharest,
TO EXERCISE THE RIGHTS MENTIONED ABOVE, YOU CAN CONTACT US USING THE EMAIL ADDRESS: office@photonix.ro
We may update the Privacy Policy and will inform you of changes by posting the new version on our website in the “Privacy Policy” section. Please review this section periodically to stay informed of any changes.